Communication
Communication is critical to the success of this and any other project. The project members will use the communication patterns provided by the Agile methodology as a baseline. These include the following meetings:

Executive Committee
The executive sponsors of this project will meet each other every month.  

Budget management
The Lead Project Managers are responsible to track and report to the Executive Committee the project budget.

Deadlines management
The Lead Project Managers are responsible to track and report to the Executive Committee the project schedule.

Risk management
The objective is to manage a strategy and an action plan in order to reduce risks and negative impacts on the project. There are 3 types of actions:

• Preventive actions: all actions taken before the problems happen
• Direct actions: all actions taken in order to reduce or to avoid the problems before they become non-reversible (e.g. provide resources when planned)
• Indirect actions: all actions taken to bypass the difficulty or problem

Risk management process
Projects managers should actively work together to identify, prioritize and plan actions for risks that are identified.
The risk must be registered in a formal report that is maintained on this website.
A risk tracker needs to be kept up-to-date. Project managers are responsible to obtain input from their organisations to maintain this list. It should be maintained on this website.
Critical risks should be communicated immediately between lead project managers as quickly as possible, in addition to be updated on the risk tracker.
If project managers can't agree on a risk (i.e.: risk identification, risk evaluation and action plan), the risk must be escalated to the Executive Committee.
All risks reported have to be registered in a single dashboard in order to facilitate the follow-up.